Todoist is a task and project management app built around fast task capture, natural-language scheduling, and cross-device sync. For Moroccan entrepreneurs running lean teams, and diaspora founders coordinating between Morocco and abroad, it works as a shared system for daily execution without the overhead of a full project management suite.
Key features
- Quick Add with natural-language parsing: typing “Send invoice Friday at 5pm #Client p1” sets the date, priority, and project automatically.
- List, board (kanban-style), and calendar layouts for the same task data, switchable per project.
- Recurring due dates and custom reminders, including location-based reminders on paid plans.
- Filters and labels for cross-project views, for example every task tagged “Client” due this week.
- Shared projects and comments, useful for working with a co-founder, freelancer, or remote team member.
- Integrations with Google Calendar, Outlook, Slack, and roughly a hundred other apps through Todoist’s integration directory.
- Karma, a built-in points system that tracks completed tasks and daily streaks.
- On the Business tier, a shared team workspace with shared templates, team roles, permissions, and centralized billing for up to 1,000 members and guests.
Pricing
Todoist runs three tiers. Beginner is free and caps out at 5 personal projects, 3 filter views, and one week of activity history, enough to test the app but tight for anyone running more than a couple of active workstreams.
Pro costs $5 per month billed annually ($60 per year), or $7 billed monthly. It raises the ceiling to 300 personal projects, 150 filter views, full activity history, custom reminders, a calendar layout, and larger file uploads.
Business costs $8 per user per month billed annually ($96 per user per year), or $10 per user billed monthly, plus local tax. It adds a shared team workspace, up to 500 team projects, room for up to 1,000 team members and guests, team roles and permissions, centralized billing, and SOC2 Type II certification, relevant for founders handling client data under a services contract.
Prices change over time. Figures above are based on Todoist’s official pricing page.
Pros and cons
| Pros | Cons |
|---|---|
| Quick Add’s natural-language parsing genuinely speeds up capturing tasks, the feature reviewers on G2 and Capterra mention most often. | The free plan locks out custom reminders and most filters, so anyone past the trial stage ends up on Pro fairly quickly. |
| Consistent interface across web, desktop, and mobile with reliable sync, useful for founders switching between a laptop and a phone all day. | Todoist cannot assign a single task to more than one person, a real limitation once a team grows past a couple of people. |
| Broad integration list, including Google Calendar, Outlook, and Slack, covers most tools a small business already runs on. | Per-seat Business pricing adds up for larger teams compared to flat-rate project tools. |
| Filters and labels let one person track work across many small projects without switching apps. | Some Capterra reviewers report the Chrome extension runs slower than the native apps. |
| Average ratings of 4.5 on G2 (831 reviews) and 4.6 on Capterra (2,663 reviews) as of this review. | Advanced filter syntax and labeling conventions take real time to learn past basic list use. |
Who it’s best for
Todoist fits solo founders, freelancers, and small teams in Morocco or the diaspora who need one place to track client deliverables, admin deadlines, and personal tasks, without adopting a heavier project management platform. It also suits founders coordinating with a partner or a small team across two countries and time zones, since sync and shared projects behave the same way everywhere.
Teams that need to assign one task to several people, run detailed Gantt-style planning, or manage complex client workflows with custom fields should look elsewhere. Larger operations already running Asana, ClickUp, or Notion for project tracking are unlikely to find a reason to switch just for task management.
How to get started
- Sign up for the free Beginner plan with an email address, or a Google, Apple, or Facebook account.
- Create your first project and add tasks using Quick Add, typing due dates and priorities directly into the task line.
- Set up labels and filters that match how you actually work, for example by client, by deadline, or by project stage.
- Connect Todoist to Google Calendar or Outlook so deadlines show up next to meetings.
- Upgrade to Pro or Business once you hit the free plan’s project or filter limits, or need to bring in collaborators.
FAQ
Is Todoist free? Yes. The Beginner plan is free indefinitely, though it limits you to 5 personal projects and basic reminders.
Does Todoist work well for a small team split between Morocco and abroad? Yes. Shared projects and comments sync in real time, so a founder in Casablanca and a collaborator abroad see the same task list and updates.
Can several people be assigned to one task? No. Todoist assigns each task to a single person, which some growing teams find limiting compared to tools built around multi-assignee workflows.
Is Todoist available in French or Arabic? The interface supports French, among 23 languages listed by Todoist. Arabic is not currently on that list, so Arabic-first teams will work in French or English.
Disclosure: Moroccopreneur may earn a commission if you sign up for Todoist through the links in this article. This does not change what you pay, and it does not influence which tools we choose to cover.
